Notice of Privacy Practices (HIPAA)

Effective Date: July 2026

Your Health Information. Your Rights. Our Responsibilities.

This Notice describes how your medical information may be used and disclosed and how you can access your health information. Please review it carefully.

Cornerstone Psychiatry LLC is committed to protecting the privacy and confidentiality of your health information in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

Our Commitment to Your Privacy

We understand that your health information is personal. We are committed to protecting your Protected Health Information (PHI) and maintaining the confidentiality of your medical records.

This Notice explains:

  • How we may use and disclose your health information
  • Your rights regarding your medical records
  • Our legal responsibilities to protect your information

How We May Use Your Health Information

We may use or disclose your health information for the following purposes:

Treatment

We may use your health information to provide psychiatric evaluation, diagnosis, medication management, follow-up care, and coordinate treatment with other healthcare providers when appropriate.

Examples include:

  • Reviewing your medical history
  • Prescribing medications
  • Referring you to specialists
  • Coordinating care with your primary care physician (with your authorization when required)

Payment

We may use your information to obtain payment for services provided.

This may include:

  • Insurance verification
  • Claims submission
  • Billing
  • Payment processing
  • Coordination with our billing partner, Headway

Healthcare Operations

We may use your information to:

  • Improve patient care
  • Conduct quality assessments
  • Train staff
  • Maintain business operations
  • Meet legal and regulatory requirements

Other Uses and Disclosures

We may disclose your health information when required or permitted by law, including:

  • Public health reporting
  • Law enforcement requests
  • Court orders
  • Workers’ compensation claims
  • Preventing serious threats to health or safety
  • Government audits or investigations

Uses That Require Your Written Authorization

We will obtain your written authorization before using or disclosing your health information for purposes not described in this Notice, including:

  • Marketing communications not otherwise permitted by HIPAA
  • Most disclosures of psychotherapy notes (if applicable)
  • Other uses required by law

You may revoke your authorization at any time in writing.

Your Rights

You have the right to:

Access Your Records

Request a copy of your medical records.

Request Corrections

Request that inaccurate or incomplete information be corrected.

Request Confidential Communications

Ask us to contact you in a specific way, such as by email, phone, or mail.

Request Restrictions

Ask us to limit certain uses or disclosures of your information. While we will consider your request, we are not always required to agree.

Receive an Accounting of Disclosures

Request a list of certain disclosures of your health information made by our practice.

Receive a Paper Copy

You may request a paper copy of this Notice at any time.

Our Responsibilities

We are required by law to:

  • Maintain the privacy of your Protected Health Information (PHI)
  • Provide you with this Notice of Privacy Practices
  • Notify you if a breach compromises your unsecured health information
  • Follow the privacy practices described in this Notice

Telehealth Privacy

Cornerstone Psychiatry LLC provides psychiatric care through secure telehealth technology.

We use HIPAA-compliant platforms designed to protect your privacy and confidentiality during virtual appointments.

Patients are responsible for participating in telehealth visits from a private location whenever possible.

Business Associates

We work with trusted third-party service providers who assist in operating our practice.

These may include:

  • Headway (insurance verification and billing)
  • SimplePractice (patient scheduling and electronic health records)
  • Secure payment processors

Each provider is required to safeguard your Protected Health Information in accordance with HIPAA.

Complaints

If you believe your privacy rights have been violated, you may file a complaint without fear of retaliation.

You may contact:

Privacy Officer

Cornerstone Psychiatry LLC

Phone: (470) 264-6690

Email: [email protected]

You may also file a complaint with:

U.S. Department of Health & Human Services

Office for Civil Rights

You will not be penalized for filing a complaint.

Changes to This Notice

We reserve the right to revise this Notice at any time.

Any updated Notice will apply to all health information maintained by our practice and will be posted on this website.

Contact Information

Privacy Officer

Cornerstone Psychiatry LLC

Phone: (470) 264-6690

Email: [email protected]

Serving adults throughout Florida and Georgia via secure telepsychiatry